Meet Max. Internal Operations & Team Scheduling
Optimizes your team's internal scheduling. Keeps the cadence running and identifies meetings that should be emails.
Why Max Exists
Average enterprise employee spends 31 hours/month in meetings. 50% are considered waste. Recurring meetings become zombies nobody cancels but nobody gets value from.
Purpose-Built for Operations & Team Management
Team Scheduling Cadence
Standups, sprint planning, retros, all-hands — runs like clockwork.
Room & Resource Booking
Finds rooms, books equipment, handles AV setup — all the logistics.
Meeting Optimization
"These 3 meetings can be combined into one 45-minute session."
Cross-Team Availability
Engineering + design + product in one room? Max finds the slot.
Recurring Meeting Health
Flags zombie meetings nobody cancels but nobody values.
Focus Time Protection
Blocks focus time and defends it. "No meetings before noon."
Who Uses Max?
What You Can Do with Max
Real scheduling scenarios Max handles end-to-end.
Global engineering team across 4 timezones needs a weekly standup
Max finds the 30-minute window where all timezones overlap within reasonable working hours — and rotates the slot monthly so no timezone always gets the early morning.
20-person all-hands needs a room with AV equipment
Max finds available conference rooms that seat 20+, have a projector and video conferencing, and aren't booked for setup/teardown time.
Company has 47 recurring meetings — which ones are zombies?
Max analyzes attendance, duration, and frequency. Flags meetings where <50% of invitees attend, or where no agenda has been set in 4+ weeks.
Engineering wants no meetings before noon on Wednesdays
Max enforces the policy — rejects meeting requests that violate focus time, suggests alternative slots, and tracks compliance across teams.
Need cross-team sprint planning with engineering, design, and product
Max finds a 90-minute window across all three teams, books it with a shared agenda template, and sends prep materials 24h before.
Manager wants to know how much time their team spends in meetings
Max calculates: 'Your team of 8 spent 142 hours in meetings last week. That's 22% of total working hours. Top meeting-heavy person: Sarah at 31 hours.'
Getting Started with Max
Tell Max what your team needs
Describe the meeting type, team members involved, and any scheduling policies (like focus time blocks).
Max analyzes team calendars
Max scans all team members' calendars, identifies available windows, and respects focus time and timezone constraints.
Max optimizes the schedule
Max identifies zombie meetings, suggests consolidations, and ensures meeting cadence is efficient — not excessive.
Team is aligned
Meetings are booked, rooms are reserved, and the team spends time building — not scheduling.
Frequently Asked Questions
How does Max handle teams across multiple timezones?
Max finds windows where all timezones overlap within reasonable working hours. He can also rotate meeting times monthly so no single timezone always bears the early-morning burden.
Does Max work with Slack, Teams, or other collaboration tools?
Max works via email and calendar integration. He coordinates scheduling through the tools your team already uses — no new software to adopt.
What happens when someone schedules a meeting during protected focus time?
Max enforces focus time policies — he can reject or flag meeting requests that violate team rules, suggest alternative times, and track compliance across the organization.
How is Max different from Google Calendar's built-in scheduling?
Google Calendar shows available slots. Max actively optimizes — identifying zombie meetings, enforcing focus time, rotating timezone-fair schedules, and providing meeting analytics that help teams reclaim hours.
Can Max analyze meeting health across the entire organization?
Yes. Max tracks attendance rates, identifies recurring meetings nobody values, calculates total meeting hours per team, and provides actionable recommendations to reduce meeting overhead.
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