Meet Nova. Events & Conference Scheduling
Manages speaker schedules, multi-track sessions, attendee RSVPs, and vendor coordination.
Why Nova Exists
A conference with 50 speakers, 3 tracks, and 500 attendees requires a full-time coordinator for months. Speaker conflicts and last-minute cancellations cascade through the entire schedule.
Purpose-Built for Events & Conferences
Speaker Slot Scheduling
Coordinate 50+ speakers across time slots, respecting preferences.
Multi-Track Coordination
3 rooms, 20 talks, no conflicts. Builds the optimal schedule.
Attendee RSVP & Capacity
Track RSVPs, manage waitlists, enforce room capacity limits.
Vendor Coordination
Catering, AV, venue logistics — coordinates all moving pieces.
Reminder Sequences
Pre-event, day-of, post-event reminders — automated end to end.
Cascade Change Management
Speaker cancels? Nova reshuffles and notifies affected attendees.
Who Uses Nova?
What You Can Do with Nova
Real scheduling scenarios Nova handles end-to-end.
Conference has 50 speakers, 3 tracks, and 500 attendees
Nova builds the optimal schedule — no speaker conflicts across tracks, respects speaker preferences (morning/afternoon), and balances topic diversity per track.
Keynote speaker cancels 48 hours before the event
Nova reshuffles: moves a backup speaker to the keynote slot, cascades all affected sessions, and sends targeted notifications to attendees who registered for affected talks.
Corporate offsite with 3 days of workshops, team dinners, and activities
Nova coordinates everything — workshop rooms, catering timing, activity group assignments, and transport schedules. One change cascades correctly.
Need to manage waitlists for 5 popular sessions that are at capacity
Nova tracks RSVPs, manages waitlists per session, auto-admits when someone cancels, and notifies waitlisted attendees instantly.
Post-event: schedule 30 follow-up meetings between speakers and interested attendees
Nova batch-coordinates — each speaker gets a booking page, attendees request slots, Nova finds mutually available times.
Venue changes room assignments 1 week before the conference
Nova remaps all sessions to new rooms, updates capacity limits, adjusts AV requirements per room, and sends updated logistics to all speakers.
Getting Started with Nova
Tell Nova about your event
Describe the event — speakers, tracks, sessions, venue details, and any scheduling constraints.
Nova builds the optimal schedule
Nova assigns speakers to slots, balances tracks, respects preferences, and avoids conflicts across the entire event.
Nova handles changes and logistics
Speaker cancels? Room changes? Nova cascades updates, manages waitlists, and notifies affected attendees automatically.
Event runs smoothly
Speakers, attendees, and vendors all have the right information at the right time. No last-minute chaos.
Frequently Asked Questions
How does Nova handle last-minute speaker cancellations?
Nova reshuffles the schedule automatically — moves backup speakers into open slots, cascades all affected sessions, and sends targeted notifications only to attendees registered for affected talks. No mass email panic.
Does Nova work with event platforms like Eventbrite or Hopin?
Nova works via email and calendar coordination. She manages the scheduling layer — speaker slots, room assignments, and attendee notifications — alongside whatever event platform you use.
What happens when a session is at capacity and more people want to attend?
Nova manages per-session waitlists. When someone cancels, Nova automatically admits the next person on the waitlist and sends them an instant notification with the session details.
How is Nova different from using a spreadsheet to plan event schedules?
Spreadsheets break when things change. Nova handles cascading updates — one change ripples correctly through all affected sessions, rooms, and notifications. She also manages waitlists, speaker preferences, and multi-track conflicts that spreadsheets can't.
Can Nova handle large conferences with 50+ speakers and multiple tracks?
Yes. Nova optimizes across all speakers, tracks, and rooms simultaneously — preventing conflicts, balancing topic diversity, and respecting speaker preferences. She scales to conferences of any size.
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