One Engine. Nine Agents.
Every Scheduling Vertical.
Zara AI is a scheduling platform that powers specialized AI coordinators for recruiting, sales, legal, healthcare, education, and more. Each agent is purpose-built for a specific industry — same battle-tested engine underneath.
We Don't Sell Software. We Rent Out AI Employees.
Calendly gives you a link. We give you a team member.
Old Way: SaaS Tool
- "Here's a tool, figure it out"
- Customer thinks: "another subscription"
- Competes with other software
- Churns when they find cheaper tool
Our Way: Agent Rental
- "Here's Ray, he starts Monday"
- Customer thinks: "a team member at 1/10th the cost"
- Competes with headcount — 100x bigger budget
- Sticks because Ray knows your team's patterns
Zara — The Mother Agent
Zara is the free, general-purpose scheduling agent and the brain behind every specialist. She handles the core coordination that all agents share — reading calendars, negotiating times across timezones, emailing external attendees, sending follow-up reminders, resolving conflicts, and booking meetings.
When you sign up, you get Zara. She handles any scheduling request. As your usage patterns emerge, she recommends a specialist: "Sounds like you're scheduling interviews regularly. Want me to introduce you to Ray? He's built for exactly this."
30+ States. 70+ Edge Cases. Production-Tested.
Every agent runs on the same battle-tested state machine. Six months of engineering you don't have to repeat.
Natural Language Understanding
GPT-powered intent classification. "Move my 2pm to 3pm" or "Schedule a panel with the engineering team" — Zara understands it all.
Multi-Party Email Negotiation
Coordinates with external participants via email. They reply with their availability, Zara books it. No accounts needed.
3-Tier Follow-Up System
Automated reminders at 24h, 48h, and 72h — with host approval gates so you stay in control.
Conflict Detection + Alternatives
Checks all attendee calendars for conflicts and proposes alternatives automatically. No double-bookings.
Google + Microsoft Calendars
Full read/write integration with Google Calendar and Microsoft Graph. Works across mixed environments.
Timezone + Working Hours
Respects each participant's timezone and working hours. Proposes times that work for everyone.
Batch Scheduling
Schedule multiple 1:1s in one request — interview panels, team round-robins, onboarding sessions.
Undo Within 15 Minutes
Made a mistake? Undo any scheduling action within the 15-minute window. Full rollback.
Preview / Dry-Run Mode
"What would happen if I scheduled this?" See the result before committing. No actions taken.
User Approval Workflow
Confirm before booking, or enable auto-approve for trusted flows. You decide the level of control.
9 Agents. 9 Industries. Same Engine.
Each agent is purpose-built for a specific vertical — different personality, different templates, different rules. Identical scheduling power underneath.
Ray
Coordinates interview scheduling across panels, candidates, and hiring managers. Eliminates the back-and-forth that slows down hiring.
Kai
Keeps your pipeline moving. Coordinates demos, multi-stakeholder meetings, and follow-ups so deals don't stall in scheduling limbo.
Mia
Handles everything from board meetings to dentist appointments. Learns your preferences and keeps you informed — without being asked.
Ben
Coordinates scheduling across 4-6 organizations, 15-30 people, and multiple calendar systems — without exposing confidential details.
Finn
Schedules depositions, hearings, and case management meetings with zero-tolerance for missed deadlines.
Tess
Schedules patient appointment chains — specialist, lab, follow-up — with insurance pre-auth handling and no-show prediction.
Luna
Makes office hours approachable. Books tutoring with context, sends encouraging reminders, manages professor availability.
Max
Optimizes your team's internal scheduling. Keeps the cadence running and identifies meetings that should be emails.
Nova
Manages speaker schedules, multi-track sessions, attendee RSVPs, and vendor coordination.
Same Engine, Different Personality
Adding a new agent requires zero changes to the engine. Each agent is a configuration layer on top of the shared infrastructure.
Personality & Tone
Ray is charismatic with candidates. Finn is formal with attorneys. Luna is encouraging with students. Each agent speaks the language of their vertical.
Terminology
Ray says "candidate + panel." Tess says "patient + provider." Finn says "witness + counsel." Same engine, different vocabulary.
Email Templates
Luna sends warm, encouraging reminders. Finn sends formal notices with case numbers. Nova sends energetic event updates. Every touchpoint matches the vertical.
Constraint Rules
Finn: "deposition can't overlap with court dates." Tess: "48h gap after surgery before follow-up." Max: "no meetings before noon on Wednesdays."
Workflow Variations
Ray: sequential panel booking. Ben: dependency-aware scheduling. Tess: insurance pre-auth wait. Each vertical's unique flow, built on the same state machine.
Follow-Up Strategy
Kai follows up aggressively (12h/24h/48h) — prospects go cold fast. Luna follows up gently (48h only) — students need encouragement, not pressure.
Agent Selection Guide
Tell us your problem — we'll tell you which agent solves it.
MCP Server + REST API
Don't want to rent an agent? Use the engine directly. The Zara MCP Server exposes the same scheduling power as a set of tools any AI agent can call — Claude, GPT, Gemini, or your custom copilot.
One API call: schedule_meeting(attendees, constraints) — we handle negotiation, follow-ups, conflicts, and booking.
Frequently Asked Questions
What is the Zara AI Platform?
Zara AI is a scheduling platform that powers specialized AI coordinators for different industries. The platform includes a production-tested scheduling engine (30+ states, 70+ edge cases) that handles multi-party negotiation, external attendee coordination, follow-ups, conflict resolution, and booking. Each agent (Ray, Kai, Mia, etc.) is a vertical-specific configuration on top of this shared engine.
How is this different from Calendly or other scheduling tools?
Calendly gives you a booking link — the other person clicks it and picks a time. Zara agents handle the entire coordination dance via email: proposing times, processing replies, sending follow-ups, resolving conflicts, and booking — all without the other person needing to install anything or click a link. It's the difference between a booking page and a scheduling coordinator.
Is Zara free?
Zara (the general-purpose agent) is free — 50 scheduling actions per month. The specialist agents (Ray for recruiting, Kai for sales, etc.) have introductory pricing starting at $99/mo. Early access members lock in their rate forever.
Which calendars does Zara support?
Zara integrates with Google Calendar and Microsoft Outlook/365. All agents read and write to these calendars natively, with full support for timezone handling and working hours.
Can I use multiple agents?
Yes. Many teams use Ray for recruiting, Kai for sales, and Mia for their executives — all on the same platform. Each agent has its own personality and vertical expertise, but they share the same calendar infrastructure.
What does "agent rental" mean?
Think of it like hiring a scheduling coordinator — but AI-powered and available 24/7. You don't buy software and configure it. You rent Ray, and he starts scheduling interviews on day one. He learns your team's patterns, knows which interviewers are overloaded, and handles candidate coordination via email. It's a team member, not a tool.
I'm a developer — can I use the engine directly?
Yes. The Zara MCP Server exposes the scheduling engine as tools any AI agent can call. Claude, GPT, Gemini, or your custom copilot — one API call to schedule, reschedule, cancel, or negotiate. Free tier: 100 actions/month. See the MCP Server page for details.
Ready to Meet Your Agent?
Explore the roster, pick your industry, and join the early access waitlist. First 10 customers per agent lock in intro pricing forever.
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