Alpha B Group

The Challenge: Inefficient Scheduling and Time Wasted

• Managing hundreds of meetings each month was overwhelming.
• Existing scheduling tools like Calendly and YouCanBookMe lacked customization and team efficiency.
• Blocking entire days for specific tasks was inefficient.
• Juggling meetings with multiple stakeholders led to missed opportunities and decreased productivity.

Customer’s Concern:

There was initial anxiety about disrupting existing habits with a new tool.

How does it affected habits - had to build a new habit that it’s ok to focus on certain tasks only.

Can I commit myself to using a new tool

How to train my team to use it

Customer’s Insight:

We loved the Free training TEAMCAL AI provided for new features everytime they had a new release

Phuc Ly - Interview

Interviewer: Thank you for joining us, Phuc. Let's start by delving into your journey with TEAMCAL AI. How did you first come across the platform, and what prompted you to integrate it into your daily operations at Alpha B Group?

Phuc Ly: Certainly, thank you for having me. I first discovered TEAMCAL AI in 2021. As the Managing Director of Alpha B Group, managing my time effectively is crucial. Traditional calendar tools weren't providing the flexibility I needed. I stumbled upon TEAMCAL AI and was intrigued by its promise to customize calendar access. The ability to grant different people varying degrees of access to my calendar based on their roles and needs was a game-changer for me.

Interviewer: It's fascinating how a tool's customization features can impact daily operations. Can you share specific instances where this flexibility in calendar access made a significant difference in your workflow and collaborations?

Phuc Ly: Absolutely. One of the standout features for me is the ability to provide different calendar links to different groups. For instance, I have business partners and employees who need a comprehensive view of my availability. With TEAMCAL AI, I can share a link allowing them to see my entire calendar and book any free time that suits them. On the other hand, for clients, I restrict access to specific days, namely Tuesdays and Wednesdays. This way, I maintain control over when client meetings occur, optimizing those days for client interactions. Similarly, for sales calls, I've designated Thursdays and Fridays. This flexibility in calendar access has streamlined scheduling, reducing conflicts and making collaboration more seamless.

Interviewer: It sounds like a powerful tool for managing diverse schedules. How has this customization impacted your ability to allocate time to different aspects of your role, such as business development, sales, and day-to-day client work?

Phuc Ly: The impact has been significant. In the past, I used to resort to blocking out entire weeks for specific activities, such as business development or sales calls. It was a rigid approach that often led to inefficiencies. With TEAMCAL AI, I can allocate specific time slots for different activities without the need for broad blackout periods. For instance, I can focus on business development on certain days, dedicate specific time to client work on others, and reserve Thursdays and Fridays for sales calls. This flexibility ensures that I can adapt my schedule to the dynamic needs of my role without compromising on any aspect of my responsibilities.

Interviewer: That's a remarkable shift in how you manage your time. Moving on to another feature you mentioned, the Timeboxing tool. How do you use this feature to prioritize tasks and manage your priorities effectively?

Phuc Ly: Timeboxing has become an invaluable tool in my daily routine. With client work being a priority, it's easy to get overwhelmed and lose sight of strategic goals. Timeboxing allows me to set specific goals for deep work, business development, or sales. For example, I might set a goal to dedicate five hours a week to sales-related tasks. The tool not only helps me set these priorities but also visually tracks my progress throughout the week. It's a powerful way to ensure that I'm investing the right amount of time in critical areas, and it provides a tangible measure of my achievements by the end of the week.

Interviewer: It seems like a great approach to balancing immediate needs with long-term goals. Can you share specific examples of how Timeboxing has positively impacted your week or contributed to the success of certain projects?

Phuc Ly: Certainly. There have been instances where I needed to focus intensely on business development initiatives. By using the Timeboxing feature, I set a specific goal for the week and tracked my progress daily. This not only kept me accountable but also provided insights into the effectiveness of my time allocation. I could see how close I was to reaching my goal and adjust my strategy accordingly. It's not just about managing time; it's about managing it strategically, and Timeboxing has been instrumental in ensuring that I'm consistently working towards my broader objectives.

Interviewer: It's clear that TEAMCAL AI has had a profound impact on your daily operations. Looking ahead, how do you envision the continued integration of TEAMCAL AI supporting the growth and efficiency of Alpha B Group?

Phuc Ly: I see TEAMCAL AI as a cornerstone of our operations moving forward. As our business grows, the need for efficient time management and collaboration becomes even more critical. The customization features and Timeboxing tool have proven to be invaluable, and I anticipate leveraging them further as we scale. Additionally, as TEAMCAL AI continues to evolve, I'm excited about exploring new features that can enhance our productivity and contribute to the overall success of Alpha B Group.

Interviewer: Thank you, Phuc, for sharing your insights and experiences with TEAMCAL AI. It's evident that the platform has made a significant impact on your workflow and overall efficiency at Alpha B Group.

Phuc Ly: Thank you for having me. I hope my experiences can help others discover the potential of TEAMCAL AI in optimizing their operations and achieving their business goals.

The Results

After implementing TEAMCAL AI, Alpha B Group quickly saw transformative results. Within the first month, the team managed and scheduled over 300 meetings without conflict, something previously unmanageable with traditional tools.The ADI Bot on Slack became a go-to assistant for the team, cutting back-and-forth coordination by more than 70%. Team members reported saving up to 25% of their weekly time.

The team now operates with greater clarity, less stress, and more focus. The pain of scheduling chaos, misalignments, and last-minute conflicts has been eliminated—replaced by a smart, seamless system that scales with the business.