The ROI of Meeting Automation
Meetings are an undeniable fact of life in the corporate world. In several contexts, they act as a mode of communication to help find solutions to critical problems, maintain company culture as well as facilitate teamwork and colleague relationships. Smooth meeting scheduling can boost potential as well as existing customer satisfaction and retention by over 5%. This can, in turn, affect the company’s profitability by about 75%.
However, on average today, 20% of a worker’s week is spent on scheduling meetings and that translates to as much as a full day of work per week. Is this time spent justified? And more importantly, let us talk about Meeting Automation Platform's monetary viability and calculate its Return on Investment.
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Introduction: Meeting Automation
Meeting automation platforms allow easy scheduling of B2B meetings and essentially enable you to automate the management as well as analytics of those meetings too. The cloud-based software integrates with other softwares (such as sales and events software) to eliminate mundane time-consuming processes such as constant coordinating emails, accounting for different time zones, etc.
Teamcal Ai is one such meeting automation platform designed to provide you with a seamless meeting experience across, teams, calendars, companies, and even time zones. It helps you schedule meetings between teams and externals working different hours or in another time zone. This, in turn, results in saving you time and helping you keep up with your project deadlines and business goals.
Calculate Your Return
Compare to cost and returns, and see your payback.
After Teamcal Ai
Check out what you’d be missing out on if you did not have Teamcal Ai
Teamcal Ai for Business
How Teamcal Ai saves you time and money and helps your team be more productive.
Calculate Your Returns
Compare the numbers with the data specific to your business to view the savings you can realize with Teamcal Ai. A study conducted by Houlihan Lokey in 2019 noted that the global Unified communication and collaboration Total Addressable Market (TAM) is estimated to range from $99 billion to $105 billion, indicating a large and growing market continuing transition to the cloud. Cloud-based appointment scheduling software is estimated to account for 87% of the market revenue share by 2030 end and is only estimated to grow thereon.
Here is how Teamcal Ai give 10x return for a team of 11.
| # |
Title |
Meetings/Week |
Saving |
Salary |
Monthly Saving |
Annual Saving |
Annual Cost of Teamcal Ai |
|---|
| 1 |
Manager |
24 |
6 hrs/wk |
$98k = $50/hr |
24 hrs = $1200 |
$14,400 |
$480 |
|---|
| 2 |
Employee |
12 |
3 hrs/wk |
$72k = $35/hr |
12 hrs = $420 |
$5,040 |
$480 |
|---|
| 3 |
Team (1 Manager, 10 Emp) |
24-40 |
36 hrs/wk |
$72k - $98k |
144 hrs = $5400 |
$64,800 |
$6,240 |
|---|
Based on average salary in Bay Area, California, and 15 minutes savings per meeting on pre-meeting, in-meeting and post-meeting activities, and cost based on enterprise plan of $40/user/month. Request for a custom ROI report for your company here.
Explicit Cost of Meetings
An average recruiter in the U.S. has a salary of $50,700/year. If one can save them 20% of their time by streamlining scheduling, that directly translates up to $10,140 worth of savings for the firm. In addition to this, the U.S. currently has over 200,000 recruiters, which means we could save those firms alone millions of dollars’ worth of time in productivity with a meeting automation platform. Furthermore, the employees get their whole day of work back in their week.
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Expensive Team Meetings
Most meetings tend to have multiple people. Factors such as length of the meeting and number of employees makes these meetings very expensive. These cost the businesses in the U.S. alone a whopping $37 billion annually.
53% OF BENEFITS PROFESSIONALS SAY THAT THEY NEED THEIR FIRM TO MAKE BETTER INVESTMENTS IN TECHNOLOGY TO REDUCE WORKLOAD
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Implicit Cost of Meetings
There are plenty of things to be considered while calculating the true cost of meetings, such as the time and even resources taken to plan the meeting. Time taken to arrange a venue and equipment for in-person meetings along with constant coordination for availability and many more factors are hidden costs of meetings. These cannot be avoided but definitely facilitated by using a meeting automation software. Competitive pressure and the after effects of the recent pandemic are making the performance benefits of meeting automation software hard to ignore these days.
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Remote Work Stays
Meeting automation significantly boosts your company’s overall productivity and, with the rise of remote work, helps employees stay connected to the workplace in a stress-free way.
ACROSS THE U.S. WORKFORCE, REMOTE WORK HAS GROWN 91% IN THE LAST 10 YEARS. 62% OF ORGANIZATIONS PREDICT A FURTHER INCREASE IN REMOTE WORK
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After Teamcal Ai
What will be Meeting Automation's Impact on ROI? Check out what you’d be missing out on if you did not have Teamcal Ai. The cloud-based software integrates with other software (such as sales and event software) to eliminate mundane and time-consuming processes such as constant email coordination, accounting for different time zones, etc.
Meeting management software can’t give you back unproductive hours or dollars wasted, but it can help you streamline the meeting planning processes, increase collaboration and improve the effectiveness of the meetings.
So, ask yourself this, why should you really miss out on this opportunity?
Global Exposure and Inclusive Scheduling
Don’t let the different time zones overwhelm you. Teamcal Ai lets you have your whole team together during brainstorming sessions and meetings. So let your team expand beyond the borders and boundaries of time.
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One click, everything at your fingertips
Bid farewell to the constant back and forth emails about scheduling. Now you can pay full attention to work without disturbing notifications and never miss an important email in a pile of others.
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Your Personal Assistant
Conveniently schedule meetings on different platforms (Google, Outlook or any other) all in one place with our integrations. Teamcal Ai is your go to dashboard.
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Timeboxing
Need a systemic time management method that allows you to plan, prioritize and spend time on important tasks as opposed to being clueless about the plan for the day? Don’t worry, we’ve got that covered too.
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Save Hours For Your Team
Teamcal Ai essentially saves you easily over two hours per team per week with the help of our comprehensive dashboards and state of the art time intelligence. Think about what that could amount to for multiple teams over several months!
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Teamcal Ai for Business
Learn how Teamcal Ai helps your team be more productive and saves you time and money. An experiment conducted by Harvard Business Review included 1,200 people participating in a 30-minute simulation designed to evaluate time-management skills. The experiment revealed that people struggled in three main areas that hindered their productivity.
Scheduling conflicts
Teamcal Ai Automation Platform will allow you to sit back and watch all your scheduling conflicts disappear with automated meetings and synced calendars. Your pre-defined groups already have next available time for everyone both inernals and externals. Click the timeslot and schedule meetings in seconds.
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Prioritizing Client Demands
Your clients' demands will be goals that are clear and visible for your team to accomplish. Spend more time on the productive work by aligning goals with your Calendar. For example a Sales team can assign 50% of their time to Prospecting, 30% on Demo and rest for Training whereas an Account team 50% on support to top clients and so on. Timeboxing can allow your team to focus on what matters.
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Deciding how to use their time
You as the manager will have the ability to inspire how your employees spend their time using our timeboxing and productivity ring feature. Everybody in the team can block goals directly to their calendar and have Teamcal Ai remind them with emails/alert notification when to start.
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Get Insights on Time Usage
Teamcal Ai provides Stats on time usage, so you know exactly where to put your effort this week. You can see how you have spent times in the past and a real time productivity ring show you, how far you are to achieve the goal.
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Enjoy Meeting Automation with Teamcal Ai
Teamcal Ai is a meeting automation platform designed to provide you a seamless meeting experience across, teams, calendars, companies and time zones. It helps you schedule meetings between teams and externals working different hours or in another time zone. This, in turn, results in saving you time and helping you keep up with your project deadlines and business goals. Let us help you leverage Time Intelligence for Team!
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